Company Info

The QTI Group

702 E. Washington Avenue
Madison, WI, United States

Phone: 6082571057
Web Site:

Company Profile

Financial Assistant


Job ID:



Madison, WI, United States 


Accounting, Admin-Clerical, 359, General Business, 382, 392


$16.00 per hour

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Job Description:


The QTI Group is currently recruiting for a Financial Administrative Assistant to join an exciting pharmaceutical team located on the west side of Madison. This is a 3-month full-time temporary employment opportunity with limited overtime anticipated. Pay is starting at $16.00 per hour and dependent on experience. Ideal candidate will have experience handling equally clerical accounting and accounts payable, be able to assist with document management of invoices, and has the ability to manage their time on multiple projects. This candidate must be comfortable with both taking initiative and equally direction as assigned. If this sounds like you, apply today!

•Review invoices for appropriate documentation and approval prior to payment
•Ensures all purchase orders are complete and files in properly stored
•Manages accounts payable email box
•Opens and sorts invoices
•Generates weekly vendor checks and positive pay report for review and approval
•Verifies bank balances with local banking branch; prepares bank account reconciliation for review and approval
•Prepares 1099’s for outside vendors
•Analyze purchases for Wi Sales and Use Tax accrual
•Attends weekly revenue meeting
•Manages billing to customers off revenue spreadsheet, sends invoices to clients (via e-mail, mail, or FedEx)
•Manages aging account report
•Reviews accounts receivable aging report and prepare management reporting
•Manages revenue bridge forecast spreadsheet for reporting purposes

Job Requirements:

•1-3 years of previous accounts payable processing and clerical accounting
•High school diploma required
•Results focused and detail oriented with a focus on mathematics and reasoning
•Working knowledge with Microsoft Office Word, Excel, Outlook, and PowerPoint
•Must have strong time-management skills, feel comfortable working independently, and be able to multi-task under strict deadlines