Company Info

The QTI Group

702 E. Washington Avenue
Madison, WI, United States

Phone: 6082571057
Web Site:

Company Profile


Office Administrator


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Job ID:

4601

Location:

Madison, WI, United States 

Category:

Accounting, Admin-Clerical, Business Management, Customer Service, General Business, Human Resources

Salary:

$18.00 per hour
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Job Views:

21

Zip Code:

53703

Employment Type:

Full time

Posted:

04.13.2018
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Job Description:

Summary:

The QTI Group is assisting our client in locating a professional Office Administrator on a direct hire basis for their office located in Sun Prairie. This role will be providing administrative and accounting support for both the office and clients, assist with procurement of supplies and arranging travel, coordinate meetings and meals, supporting the human resources division with onboarding and new hire orientation, and facilitate all additional needs of the office. Candidates for this role must be polished, able to successfully multi-task, be detail oriented with data entry and have a strong understanding of both QuickBooks and Microsoft Office products. The ideal candidate will have a bachelor’s degree in a business related field, have working knowledge of general human resources practices, and 3-5 years of administrative experience working at a higher level. Operating Monday through Friday from 8:00AM to 5:00pm, this full time direct hire role offers competitive pay starting at $18.00 per hour and excellent benefits. If you are looking for your next career move, apply today for consideration!

 

Requirements:

  • Provide front desk reception including greeting guests, and answering and transferring phones
  • Create and edit a variety of invoices, memos, reports, and financial statements in accounting and CRM applications
  • Monitor accounts receivable ensuring timely payment
  • Data entry of customer and vendor information into office database and QuickBooks
  • Assist with payroll (ETO), benefits administration, and new hire orientation
  • Assist with the completion of customer or vendor compliance documents
  • Request and maintain filed for certificates of insurance
  • Schedule meetings and coordinate visitor and staff meals
  • Conduct research, compile data, and prepare documents or presentations for staff meetings
  • Coordinate travel arrangements as needed
  • Perform general clerical duties such as filing, retaining, recovering hard copy and electronic documents
  • Handle incoming and outgoing mail
  • Manage and coordinate office services such as general supply procurement, grounds-keeping, housekeeping, printing, etc.
  • Other duties as assigned

Job Requirements:

Qualifications:

  • Associate’s or Bachelor’s degree in a business-related field is preferred
  • Experience may be substituted in lieu of education
  • Minimum of 2-3 years of prior office administrative assistance experience is required
  • Proficient knowledge of QuickBooks required
  • Highly proficient knowledge of the Microsoft Office Suite of products, specifically Excel, Word and PowerPoint
  • General knowledge of customer relationship movement software preferred
  • Possess professional verbal and written communication
  • Proficient with principles and practices of basic office management and organization
  • Ability to maintain confidentiality