Company Info

Hooper Corporation

2030 Pennsylvania Ave
Madison, WI, United States

Phone: 608-249-0451
Web Site:

Company Profile

Fleet Administrative Assistant


Job ID:



Madison, WI, United States 




$17.00 per hour

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Employment Type:

Full time



Job Description:

Provide administrative support to Fleet Operations Manager of national electric power and mechanical contracting firm in execution of fleet strategic plan and action plans.  Interface on a secondary basis with project management, maintenance mechanics, tools and yard coordinator, and drivers to execute fleet strategic plan.

Principal Accountabilities:

• Administers weekly shop work order billing cycle.
• Approves A/P invoices, mechanic & driver credit card statements, and transfers cost data to work order files.
• Works with accounting and IT staff to develop fleet functions of newly implemented ERP system.
• Monitors and maintains telematic platform used on fleet equipment.
• Maintains license records & files annual renewals on all licensed equipment in fleet.  Keeps current price and weight tables of all participating states and maintains knowledge and documentation of regulatory issues affecting licensing and transportation of equipment within states of operation.
• Maintains permits (both annual and individual trip) for travel and transport of equipment in states of operation.
• Maintains vendor/quote files.
• Compiles IRP (International Registration Plan) logs & IFTA (International Fuel Tax Agreement) returns on a quarterly basis.
• Maintains & evaluates content of fleet database and equipment files (initial input, removals, quality control).
• Compiles and evaluates fleet data for further analysis at request of Fleet Operations Manager.
• Assists Fleet Operations Manager in administering annual OSHA inspections on aerial devices.
• Surveys auction data to assess fair market value of used equipment to assist in setting sale prices and to determine bid limits for new acquisitions.
• Coordinates disposal and auction sale of used equipment with Fleet Operations Manager.
• Assists maintenance shop and yard personnel with moving equipment and securing parts as needed.
• Performs additional assignments as requested by Fleet Operations Manager and senior management.

Job Requirements:

Knowledge, Skills, and Abilities Required:

• Strong interpersonal communication skills along with ability to work in shop environment and among shop personnel.
• Four-year college degree preferred but not required, with relevant coursework and a willingness to learn.
• Some knowledge of regulatory issues involving commercial vehicles.
• General awareness of heavy construction equipment especially as used in utility applications.
• Proficiency in use and construction of spreadsheets and databases.
• Strong ability to independently seek resolutions from available resources.
• Strong verbal and written communication skills along with proficiency in weights and measures calculations.
• Superior organizational skills required.
• Valid WI driver’s license in good standing is required.

Description of Physical Working Environment

• Works in shop office environment, making frequent visits to maintenance shop and equipment yards.  Both maintenance shop and equipment yards can be dirty environments.  When in the office, regularly works from a sitting position with a computer.  Repetitive typing and computer use required.  Regular bending, twisting, and light lifting is common.
• Shift may require lifting of materials up to 25lbs.
• Ability to climb up and down ladders, steps, and equipment access points is required.