Print & Facilities Assistant - Part Time

Company Info

Flad Architects

644 Science Drive
Madison, WI, United States

Phone: 608-238-2661
Web Site:

Company Profile

Print & Facilities Assistant - Part Time


Job ID:



Madison, WI, United States 


Admin-Clerical, General Business, General Labor, Other

Job Views:


Zip Code:


Employment Type:

Part time




Administrative-Clerical: General-Other: Administrative-Clerical
Customer Support: General-Other: Customer Support-Client Care
Installation-Maintenance-Repair: Facilities Management-Maintenance

Job Description:

This is a part time position, working 5 days a week, 5 hours per day, between the hours of 12:15pm-5:15pm.  


  • Assist in organizing large print orders in-house and with outside vendors.
  • Help with management and organization of hard copy archives by maintaining files and drawings, retrieving drawings and correspondence from warehouse, and logging and maintaining materials as requested by project teams.
  • Prepare, sort, and deliver U.S and inter-office mail and UPS & Fed Ex packages. Process overnight mail packages.
  • Assist with office moves, including moving filing cabinets, computer equipment, books, etc. Support project teams by setting up large meeting/seminar spaces and desks/office supplies for new employees.
  • Maintain inventory of office supplies, paper, toner and tech services supplies.
  • Monitor and manage maintenance needs throughout the building related to office equipment, restrooms, lights, coffee machines, etc.

Job Requirements:

  • Basic computer proficiency, including email and word processing software required. Familiarity with plot/printing software preferred.
  • Minimum one year recent printing, shipping, and/or facilities experience preferred.
  • Excellent written and verbal communication skills required. Must have the ability to communicate effectively with consultants and team members via face to face and telephone conversations as well as email correspondence.
  • Ability to work well with all team members and juggle multiple demands required. Must have strong attention to detail, excellent organizational and interpersonal skills, and flexibility in adjusting to shifting priorities and/or deadlines.
  • Ability to lift and/or move 50+ lbs. required.
  • Must have the ability to carry items about the office, utilize a ladder, balance and work off elevated surfaces, remain in a stationary position for long durations, and stoop, kneel, crouch, or crawl as needed.
  • Availability during the hours of 12:15pm-5:15pm required.

Flad Architects is an Equal Opportunity Employer.  Flad will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at