Company Info

http://wtsparadigm.com/careers/
1850 Deming Way #120
Middleton, WI, United States
Phone: 6086621926
Web Site: wtsparadigm.com

Administrative Assistant

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Job ID:

4701

Location:

Middleton, WI, United States 

Category:

Admin-Clerical

Salary:

15-18 per hour
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Job Views:

54

Zip Code:

53562

Employment Type:

Full time

Posted:

05.14.2018
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Job Description:

Position Summary:

The Administrative Assistant must be a detail-orientated, organized professional. This position is responsible for general administrative tasks supporting general office management as well as ad hoc projects/responsibilities as requested. The position requires a friendly attitude, flexibility, ability to perform in many areas and excellent communication skills.

Position Responsibilities and Expectations

General Office

  • General receptionist duties including answering the phone, directing guests.
  • Responsible for keeping common areas; the lobby and break room.
  • Make coffee in the morning and throughout the day; restock supplies in break room; post schedules for conference rooms.
  • Order office supplies, including refreshments, and ensure that they are stocked at all times; regularly perform cost comparisons among vendors to ensure we remain economical.
  • Run errands as needed/requested including picking up office supplies that cannot be shipped, ordering and picking up coffee, lunches, etc. as needed for meetings.
  • Prepare outgoing mail and, sort and deliver incoming mail.
  • Submit work requests to landlord for any building/suite issues.
  • Set up work areas for new staff; welcome staff on first day; order new hire supplies.

Executive Assistant

  • Manages executive’s calendars, schedules and activities using Outlook and through communication with the rest of the organization and external partners.
  • Anticipates and coordinates executives’ weekly schedules. Informs CEO of upcoming deadlines and objectives and assists in preparing for those meetings and events.

Meeting Coordination

  • Schedule meetings, set up meeting spaces including reserving space, setting up applicable technical equipment, supplying refreshments.
  • Coordinate customer visits.

Travel

  • Schedule and book travel through the online Concur travel system.

Other Miscellaneous Administrative duties

  • File internal and external documents.
  • Complete all other requested job functions, as needed.

Education:

Associate’s Degree or Equivalent Work Experience.

 

Job Requirements:

Work Experience/Requirements:

  • Accountable and capable of owning all job functions and tasks.
  • Responsible for completing all tasks on time, unless there is prior escalation to management.
  • Continue growing and learning about the company and role.
  • Meet company standards on quality.
  • Meet expected deadlines and if issues arise, be proactive about notifying the appropriate people of time constraints.
  • Exhibit strong communication skills with internal teams as well as customers and vendors.
  • Ability to multi-task and prioritize accordingly.
  • Maintain a positive attitude and be willing to help out wherever needed.
  • Must be flexible and react quickly in a fast paced and dynamic atmosphere.
  • Must understand and follow all internal processes that applies to the position.
  • Be dependable and organized.
  • Have proven experience dealing with highly confidential information.
  • Have excellent verbal and written communication skills.
  • Have excellent listening, interpersonal and decision-making skills.
  • Ability to work well with and take direction from multiple people.

To be considered, apply online at www.wtsparadigm.com/careers.